There are several ways to combine two or more Microsoft Word documents. And, it is an easy operation. Let’s discuss these methods. These methods will work in all versions of Word such as 2002 / 2003 and 2007 versions.
(A) Copy and Paste method:
The first obvious method is to select all the contents of a Word document and paste into the other document at the end (or at other desired place).
To do it, press Ctrl + A in the first document to select all the contents, and then press Ctrl + C to copy the selected contents. Now, open the second Word document and move the cursor to the position where you want to insert the contents of the first document, and then press Ctrl + V to paste those copied contents here.
Similarly, copy and paste the contents of other documents, if desired.
(B) Insert -> File method:
The second method is to use the Insert File method.
(1) Open the Word document in which you want to insert the contents of the other Word document. Move the cursor to the desired place where you want to insert the contents.
(2) Now, click on Insert menu and then click on File command. From the Insert File dialog box that appears on the screen, select the Word document / file that you want to be inserted here, and then click on the Insert button in the dialog box. The contents of the selected Word document will get inserted at the desired location in the open Word document.
(C) Insert -> Field method:
The third method is to use the Insert -> Field method.
(1) Open the Word document in which you want to insert the contents of the other Word document. Move the cursor to the desired place where you want to insert the contents.
(2) Now click on the Insert menu and then click on the Field command. The Field dialog box will appear on the screen. In the “Field names” list box on the left side, select the “IncludeText” field. In the Filename textbox, enter the name of the Word document that you want to insert (take care to enter the full path of the Word document to be inserted, if it is not in the same directory). Leave other default options unchanged. See the following figure for illustration:
(3) Click OK button to close the dialog box. The contents of the selected Word document will now get inserted in the open Word document.
(D) Directly using the INCLUDETEXT field command:
The fourth method is to directly use the INCLUDETEXT field.
(1) Move the cursor to the desired place in the open Word document where you want to insert the contents.
(2) Click Ctrl + F9 keys together. This will insert a pair of curly braces which is for the field code (note: these curly braces for field code have to be inserted only in this manner; you cannot directly type the braces for the field code).
(3) Now, within these curly braces, type INCLUDETEXT and then type the name of the Word document to be inserted in double quotes after leaving a blank space (take care to enter the full path of the Word document to be inserted, if it is not in the same directory). For example, I inserted a document test2.doc (with full path) in my open Word document, thus, my field code appears as under:
{ INCLUDETEXT “C:/test2.doc” }
(4) Now, press F9 key to update the field. You’ll notice that the contents of the above Word document are now inserted in the open Word document.
That’s it!
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