The main advantage of a PDF document is that it retains the same layout and presentation of its contents and is protected from changes as to how it appears. Thus, if you transport a PDF document from one computer to another, the problems, of fonts found missing or the layout getting changed or broken, do not arise. Another advantage of a PDF document is that it can be viewed on any operating system such as Windows, Mac OS or Linux. You can also view such document easily in almost all the browsers. Moreover, you can get the free Adobe Reader software and many other free software to view a PDF document. However, it is difficult to directly edit a PDF document, may be due to that reason most people use some other program to prepare a document and then convert that into PDF. Many people use Microsoft Word to produce a Word document and then convert it into a PDF document so that it could be sent to any other person without any change in its layout and presentation. There are several free tools available for converting the Word files into PDF documents. If you’ve Microsoft Office 2007 installed on your machine, then you can directly convert your Word files into PDF document in an easy manner. The method described below applies also to conversion of Excel and PowerPoint files into PDF files.
Download free add-in “Microsoft Save as PDF or XPS” from Microsoft site:
To convert a Microsoft Word document into a PDF document using Microsoft Office 2007, you’ll need to download an Add-in from the Microsoft website, which is available for free download. This Add-in is called Microsoft Save as PDF or XPS and can be downloaded free from this link from Microsoft site.
This add-in allows you to export and save the documents in any of the eight Microsoft Office 2007 programs to the PDF and XPS formats. It also allows you to send such a document as e-mail attachment in the PDF and XPS formats in these Office 2007 programs. These eight supported Office 2007 programs are as under:
How to install this “Microsoft Save as PDF or XPS” add-in?
Once you download this add-in from this link from Microsoft site, save it to your hard disk (the downloaded file name is SaveAsPDFandXPS.exe). Now, double-click on this file from its saved location to start the Setup program, and thereafter follow the on-screen instructions to complete the installation.
How to convert (or save) Microsoft Word documents into PDF files using Office 2007 and the above add-in?
Once you’ve successfully installed the aforesaid add-in, now it is very easy to save your Word files into PDF documents (or as XPS documents) directly from within the Microsoft Word 2007. This method will work also for documents in other Office 2007 product detailed above, such as Excel and PowerPoint documents.
For doing so, start Microsoft Word 2007 (or Excel 2007 or PowerPoint 2007). Open the document which you want to convert into or save as PDF document. Now, select Save or Publish to PDF or XPS from the File menu.
It is as simple as that! Your Word document is now in the PDF format.
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